Recruitment Process Outsourcing for Senior Care and Home Health
Open clinical positions cost money every day they sit vacant. Staffing agency markups drain operating margins, existing nurses burn out covering double shifts, and hiring managers spend evenings chasing unresponsive job board leads. ProHireHQ takes over your entire recruiting process so your team focuses on resident care.
$20,000+
Annual Drag Per Vacant Seat
When direct-care roles sit open for 30 to 45 days, overtime pay and lost capacity drain between $15,000 and $25,000 per position per year.
40% to 60%
Contract Agency Surcharges
Third-party staffing agencies charge up to $55 per hour for travel CNAs and nurses, providing temporary band-aids without building permanent payroll assets.
37 Days
Average Healthcare Time to Fill
Traditional job postings sit dormant while applicants take offers elsewhere within 48 hours. Delayed speed-to-lead kills caregiver candidate conversion.
The Five-Stage Clinical Recruiting Engine
We do not just hand you software and ask you to figure it out. Our team executes each stage of your clinical hiring operation.
Source
We run multichannel passive talent outreach, targeted geographic campaigns, and continuous network reactivation to reach CNAs, LPNs, and RNs who are not browsing crowded job boards.
What you stop doing
You stop buying one-off sponsored job postings and refreshing applicant lists late at night.
Screen
Every applicant receives immediate engagement within 5 minutes via automated SMS and voice qualification. We confirm shift preferences, reliable commute distance, base wage requirements, and active certification status.
What you stop doing
You stop playing phone tag with applicants and waiting days for candidates who have already moved on.
Select
Qualified, responsive clinicians are scheduled directly onto your facility managers' calendars. Each booking includes complete screening notes, license verification records, and schedule availability.
What you stop doing
You stop sifting through hundreds of unqualified resumes. Your hiring managers only attend the final interview.
Store
All candidate profiles, communication logs, and credential files are organized in a compliant, centralized talent database. Previous applicants remain warm and accessible for future roster expansion.
What you stop doing
You stop losing candidate information in disconnected email threads or paper applications across different building directors.
Secure
Before Day 1, we conduct primary-source state board verifications across nursing registries, verify OIG exclusion records, and set up automated renewal tracking so your facility remains survey-ready.
What you stop doing
You stop chasing paper license copies and worrying about state survey audit deficiencies or F-tags.
RPO vs. Staffing Agency vs. Buying an ATS
Every hiring model has a specific role in healthcare staffing. Choosing the right one depends on your internal capacity and whether your need is acute or ongoing.
Staffing Agency
Temporary contract staffing and shift fill-ins
When it is the right choice
Agencies are ideal for sudden acute crises, unexpected census spikes, or emergency medical leaves where you must have a licensed nurse on the floor within 24 hours regardless of cost.
The structural limitation
Agency markups add 40% to 60% per hour indefinitely. None of the workers build long-term tenure with your residents, and turnover stays high.
Buying an ATS (Software Only)
Internal database and job board distribution tool
When it is the right choice
Software is the right choice when you already employ 3 or more dedicated in-house recruiters who have the daily bandwidth to source candidates, conduct phone screens, and manage hiring manager calendars.
The structural limitation
Software does not make phone calls or source candidates. If your HR manager is also handling payroll and scheduling, an ATS becomes an empty monthly bill.
Healthcare RPO (ProHireHQ)
Fully managed clinical talent acquisition engine
When it is the right choice
ProHireHQ RPO is built for senior care, assisted living, and home health operators who want consistent, qualified clinical hires without paying 20% search fees or managing an internal recruiting department.
The financial structure
Predictable flat monthly retainer, rate locked for life. Unlimited hires across all open direct-care and clinical leadership roles.
Published RPO Pricing, Rate-Locked for Life
Most RPO providers hide their rates behind lengthy sales cycles. We publish our pricing clearly. Compare this to one contingency search fee of $17,000 to $22,000 for a single Director of Nursing.
Single Location RPO
For individual assisted living communities, SNFs, or local home health agencies.
$5,000 one-time implementation & sourcing setup
Monthly rate locked for the life of agreement- Dedicated sourcing and screening across all open roles
- Direct-care coverage: CNAs, Caregivers, Med Techs, and Nurses
- Leadership coverage: Director of Nursing and Executive Director
- 5-minute automated SMS and phone screening
- Primary-source registry checks and credential compliance
Multi-Location RPO
For regional healthcare operators managing up to 5 operating facilities.
$10,000 one-time implementation & multi-site setup
Monthly rate locked for the life of agreement- Everything in Single Location, scaled across up to 5 sites
- Centralized cross-facility candidate pipeline and talent pooling
- Dedicated talent partner coordinating facility hiring managers
- Custom regional wage and vacancy benchmarking
- Multi-facility compliance reporting and audit files
Frequently Asked Questions About Healthcare RPO
What is Healthcare Recruitment Process Outsourcing (RPO)?
Healthcare RPO is an operational partnership where ProHireHQ acts as your dedicated recruiting department. We handle end-to-end clinical sourcing, candidate qualification, interview booking, and primary-source credentialing for a flat monthly fee rather than taking 20% placement fees per hire.
How does ProHireHQ RPO differ from a contingent staffing agency?
Staffing agencies provide temporary labor at a 40% to 60% hourly markup, meaning you never retain the clinician on permanent payroll. ProHireHQ recruits permanent, full-time employees directly onto your roster, eliminating repeat agency costs permanently.
Why not just purchase an Applicant Tracking System (ATS)?
Software alone does not recruit. An ATS requires internal recruiters to log in daily, write job descriptions, source talent, and dial candidates. If your Director of Nursing is already working clinical shifts, software sits unused while vacancies drag on.
What clinical roles does ProHireHQ cover under RPO?
We cover all clinical and administrative direct-care roles across senior care, assisted living, hospice, and home health. This includes CNAs, Home Health Aides, LPNs, RN Case Managers, Directors of Nursing, and Executive Directors under one flat monthly agreement.
Ready to Stop Chasing Candidates?
See how our five-stage RPO engine will eliminate vacancy lag and staffing agency expenses at your facilities.