The staffing agency software that works every candidate - not just the ones who got placed.
Most recruiting platforms close the loop when a candidate doesn't get the job. ProHireHQ opens a new one. AI agents run your sourcing, screening, and outreach 24/7 - and every rejection becomes an automatic match opportunity across your entire client roster.
Your recruiters are doing $15-an-hour work with $80,000-a-year salaries.
Sourcing. Scheduling. Chasing candidates who haven't responded in four days. Re-posting the same role because the last three hires didn't stick. Manually updating client spreadsheets. Sending follow-up texts one at a time.
That is what is consuming your team's day. Not relationship building. Not closing. Not the work that actually requires a human being.
And the math compounds. Every caregiver your team doesn't follow up with inside 48 hours is a placement that goes to a competitor. Every rejected candidate who disappears is revenue that never got collected. Every manual process in your operation is a ceiling on how many clients you can serve without adding headcount.
The market-maker engine your competitors don't have yet.
Every staffing agency has the same problem: a caregiver who doesn't get placed at Client A disappears. Maybe they respond to a competitor. Maybe they just go quiet. Either way, the agency spent time and money sourcing them - and collected nothing.
ProHireHQ changes the model.
How the Market-Maker Engine Works
Rejected at Client A
A candidate completes the cycle but doesn't get the offer. Typically, they go cold.
AI Rematch Triggered
AI automatically sweeps your entire client roster and finds a matching role at Client B.
Placed at Client B
Outreach triggers instantly, rescuing the candidate and securing the placement fee.
That is not efficiency. That is a structurally different way for a staffing agency to make money. The agencies that implement this model first will be impossible to compete with on placement volume.
Your clients see your brand. You get enterprise infrastructure.
ProHireHQ's white-label layer gives your agency a client-facing portal and job board that runs under your name and logo. Your facilities see a polished, enterprise-grade platform - not a third-party tool with someone else's branding on it.
What that means for your business:
Set it up once. It runs your pipeline from there.
Onboard
Connect your client roster and open roles in one session - ProHireHQ maps your pipeline structure and configures matching criteria per client without a lengthy setup process.
Activate
AI agents begin sourcing candidates, running conversational intake, and triggering multi-channel outreach - all without your recruiters manually driving the process.
Place
Screened, warm candidates appear in your dashboard ready for placement - and every rejection automatically re-enters the matching engine for your next open client role.
What agencies ask before they sign on.
Can ProHireHQ be white-labeled under our agency brand?
Yes. ProHireHQ includes a fully branded client portal and job board under your agency's name - your clients see your brand, not ProHireHQ's.
How does the market-maker engine work across multiple clients?
When a candidate is rejected by one client, ProHireHQ's AI automatically remmarks them and matches them against open roles across your entire client roster before they go cold.
Does it replace our existing ATS or CRM?
No. ProHireHQ connects to your existing stack and fills the top of your funnel - sourced, screened candidates flow into whatever system you already use to manage placements.
What verticals does it serve for staffing agencies?
ProHireHQ is built for agencies placing caregivers, CNAs, home health aides, LPNs, and hospitality staff at senior care facilities, golf courses, and country clubs - the verticals where the boomer economy is driving sustained demand.
How is compliant multi-channel outreach handled?
ProHireHQ manages SMS and email outreach sequences automatically, with compliance baked in - including opt-out handling and frequency controls so your agency stays on the right side of communication regulations.
The agencies that build this infrastructure first will be the hardest to compete with.
Placement volume is not a sourcing problem. It is an architecture problem. Every competitor using a manual process has the same ceiling. ProHireHQ removes it.
See it in 20 minutes. Bring your current client roster - we will show you the gap.
Book a 20-minute demo