The Recruiting Work Gets Done. The Decisions Stay Yours.
ProHireHQ's AI recruiting assistant sources candidates, screens every application against your criteria, verifies credentials, and books interviews around the clock. Your team shows up for the conversations that matter and makes every hiring call.
What the assistant actually does
Six jobs, running at once, without waiting for anyone to log in. Everything it does lands in your pipeline for your team to review.
Sourcing
Finds qualified candidates for your open roles instead of waiting for them to apply. Sourcing begins the same day a role is set up, and the pipeline starts populating immediately.
Screening
Evaluates every application against the criteria you define: qualification thresholds, schedule availability, and experience requirements. No more reading two hundred resumes to find the eight that fit.
Credential verification
For clinical and care roles, licensure and credential checks happen inside screening, before a candidate reaches your calendar. Verified candidates, not a stack of maybes.
First touch in minutes
Responds to new applicants in under five minutes, 24 hours a day, including overnight and weekends. Speed to lead is the single biggest predictor of who actually shows up.
Follow-up that does not forget
Chases the silence for you. Candidates who stall get followed up with until they respond or opt out, so nobody falls through the cracks between screen and interview.
Interview booking
Qualified, verified candidates land directly on your team's calendar through the built-in interview scheduling system. Your people walk into interviews, not into scheduling threads.
An assistant is not an ATS
Most hiring software is a filing cabinet with a login. The difference is between a system of record and a system of action.
A traditional ATS
Stores applications and tracks stages. It is a system of record, and it only moves when a person logs in and moves it. The resume that arrived Friday night waits until Monday morning. In caregiver hiring, that candidate is gone by then.
An AI recruiting assistant
Does the work and then records it. Sourcing, screening, follow-up, and booking run continuously, and every action lands in the pipeline. ProHireHQ includes both: the assistant does the work, the ATS keeps the record.
Deciding between hiring help and hiring software? Our comparison of caregiver recruitment agencies vs. software covers when each one wins.
How it works
Set up a role. Your criteria, your qualification thresholds, your required credentials, your interview calendar. No required integration with your existing systems to get started.
The assistant goes to work the same day. Sourcing, screening, credential checks, and follow-up run continuously, and qualified candidates start landing on your calendar.
Your team interviews and decides. You see the full record of every touch in the pipeline, and the only work left is the judgment work that was always yours.
Built for senior care and healthcare hiring
Generic recruiting tools treat a caregiver requisition like a marketing role with a different title. ProHireHQ was built inside an executive search firm that recruits for home health, assisted living, and hospice operators, where turnover is brutal, credentials are non-negotiable, and the first operator to reach a qualified candidate gets the hire.
If you are mapping the bigger picture first, start with the complete guide to senior care hiring or see how operators use ProHireHQ.
Frequently asked questions
What is an AI recruiting assistant?
An AI recruiting assistant is software that runs the repetitive front end of hiring for you: finding candidates, screening applications against your criteria, responding to applicants, and booking interviews. It works around the clock, so first contact happens in minutes instead of days. It does not make hiring decisions. It hands your team a qualified, verified, scheduled candidate, and your team decides.
What is the difference between an AI recruiting assistant and an ATS?
An ATS is a system of record. It stores applications and tracks candidates through stages, but it only moves when a person logs in and moves it. An AI recruiting assistant is a system of action. It sources candidates, screens them, follows up, and books interviews on its own, then records everything in the pipeline. ProHireHQ includes both: the assistant does the work, the ATS keeps the record.
Does an AI recruiting assistant replace recruiters?
No. It replaces the hours recruiters lose to screening piles of applications, chasing no-shows, and scheduling. Every candidate the assistant advances is reviewed by your team, and every hiring decision stays with you. The assistant makes a small team run like a large one. It does not remove the humans from hiring.
How does it handle healthcare credentials and licenses?
Credential verification is part of screening, not an afterthought. For clinical and care roles, the assistant checks the credentials you require, such as CNA, LPN, or RN licensure, before a candidate ever reaches your calendar. Your team sees verified candidates, not a stack of maybes.
How fast does it respond to new applicants?
First touch happens in under five minutes, 24 hours a day, including nights and weekends. Response speed is the single biggest predictor of whether a candidate shows up, and in caregiver hiring the first operator to reach a qualified candidate usually gets the hire.
How do I get started?
Book a demo and we will walk your open roles through the system live. If you want a read on your current process first, run the free hiring audit. It finds the leaks in your sourcing, screening, and scheduling in about 15 minutes.
See it run on your open roles.
Book a demo and we will walk a live role through sourcing, screening, and booking while you watch. No pitch deck, just your requisitions and the system working them.