The Inner Circle

The Inner Circle

Ten senior care leaders selected for Inner Circle implementation. White-glove setup, hands-on onboarding, and pricing locked for the life of your subscription.

Apply to the Inner Circle
James PembertonFounder of ProHireHQ. Senior executive search partner.

Who this is for

Senior care leaders. Home health agencies, hospice providers, assisted living, memory care, senior living, and CCRCs spending $150,000 to $400,000 a year on hiring with too much of it flowing to contingency recruiters, staffing agency premiums, and job board spend that does not produce.

If you are filling CNA, caregiver, home health aide, DON, RN, LPN, executive director, or administrator roles on a regular cadence, this fits.

The Inner Circle is a selective implementation group. Ten senior care leaders get the deepest setup support the platform offers, direct strategic access, and pricing locked for the life of your subscription. Inner Circle members work their real roles, their real cost stack, and their real hiring managers. Not a template build, not a passive subscription.

If you are in a different vertical and you think it fits, book a call anyway. We will tell you honestly if it is the right time.

Inner Circle pricing, locked for the life of your subscription

Two ways in. Pick the one that fits where you are right now.

Single location

One facility, hiring on a steady cadence.

One-time setup
$10,000
$5,000
Monthly (locked for life)
$4,500
$3,500/mo
  • Up to 3 hiring managers
  • Up to 10 open roles at a time
  • 250 new candidates each month
  • 500 minutes of Voice AI each month
  • 14 days of focused hands-on implementation
  • Hiring Cost Audit before onboarding starts
  • Hiring Manager Training session for your team
  • Quarterly Business Review for 12 months
  • Direct support channel for 12 months
Apply for a single-location seat

30-minute fit call. No payment until both sides say yes.

For multi-location leaders

Multi-location

Multiple facilities or brands under one operation.

One-time setup
$20,000
$10,000
Monthly (locked for life)
$9,500
$7,000/mo
  • Up to 10 hiring managers
  • Unlimited open roles
  • 1,000 new candidates each month
  • 2,000 minutes of Voice AI each month
  • Separate pipelines and reporting per location
  • 14 days of focused hands-on implementation
  • Hiring Cost Audit across all facilities before onboarding
  • Hiring Manager Training session for each location
  • Quarterly Business Review for 12 months
  • Direct support channel for 12 months
Apply for a multi-location seat

30-minute fit call. No payment until both sides say yes.

Enterprise (6 or more facilities)

Contact for pricing. Built for regional operators, multi-brand groups, and PE-backed portfolios. Scoped to your facility count, hiring volume, and integrations.

Book a call

Pricing locks for the life of your subscription. When the cohort is full, retail pricing applies.

What Inner Circle implementation includes

Inner Circle pricing, locked for the life of your subscription. Single location: $3,500/mo against $4,500 retail. Multi-location: $7,000/mo against $9,500 retail. Setup fees cut in half. Your rate never goes up. Not at year two. Not at year five.

14 days of focused hands-on implementation. Not a customer success ticket queue. Pipelines are configured, hiring managers are trained, and the first searches run alongside your team so the platform is producing before our team steps back.

Hiring Cost Audit before you turn it on. Before implementation starts, your last 12 months of hiring spend get one hour of focused review. Contingency fees, agency markups, job board spend, time to fill. You get a one-page report that shows exactly what you have been paying and what ProHireHQ replaces. You know the ROI before the platform runs a single search.

Hiring Manager Training session. One 90-minute live session for your hiring managers inside the first two weeks. They learn how to read candidate scores, handle AI-screened candidates, and run the interview loop. Your team adopts the platform instead of working around it.

Quarterly Business Reviews for 12 months. Four 45-minute strategy calls across your first year, one per quarter. Review hiring metrics, adjust pipelines, identify new roles to automate. You are not left on your own after onboarding.

The Parallel Run (optional). If you are currently paying a contingency recruiter or a staffing agency, ProHireHQ runs on the same roles they are working. At day 14, you compare results and make the call. No pressure. The numbers decide.

Direct support channel for 12 months. A direct line to the team. Questions get answered the same day, most of the time within an hour.

First access to every new feature. Voice AI upgrades, new integrations, new verticals. All land in your account before anyone else sees them.

Featured as an Inner Circle member. Your logo, your story, your results, used in how ProHireHQ gets sold to the next hundred customers.

What you commit to in return

Inner Circle rates come with real asks. If you are not willing to do these, the retail tier is the right door.

A published case study. After 90 days, the numbers get documented together. Time to fill, cost per hire, candidates in pipeline. Your logo, your quote, your name on the page.

A short video testimonial. Fifteen minutes of your time, recorded in the first 90 days. Production is handled for you.

Reference calls with new prospects. Up to two calls per quarter for senior care leaders evaluating the platform. The ask only comes when the fit is right.

Permission to name you in content. LinkedIn posts, newsletter issues, conference talks, launch PR. You get featured as a proof point.

A monthly 30-minute strategy call with the team. This is how your implementation stays sharp. Your input also shapes the roadmap.

This is reciprocal. You get Inner Circle pricing and direct strategic access. ProHireHQ gets case studies and references that build the next hundred customers on the platform. Nobody is doing charity here.

Apply to the Inner Circle

The call is a fit check, not a pitch. Bring your hiring situation. Our team walks you through the platform against your actual roles and tells you honestly whether Inner Circle implementation is a fit. If it is not, we say so.

Prefer to talk now?(757) 798-7978You will reach our Voice AI. That is the system. It answers your questions and books your call in under a minute.

Questions people ask

How fast does this actually fill a role?

The pipeline starts producing qualified candidates in days, not weeks. What happens after that is up to your offer and your market, not the platform. The weeks you used to spend rebuilding the pipeline compress to days. You decide how fast to move on the final conversation.

Why ten members and not twenty?

Ten is the number where each member gets the white-glove setup, direct strategic attention, and a real-world business review without the experience getting thin. The platform runs the same way regardless of cohort size; the cap is on how many leaders go through hands-on implementation at once. Selectivity is the offer.

What happens when the cohort is full?

Inner Circle pricing closes. Retail pricing begins immediately. Single location moves to $10,000 setup and $4,500/mo. Multi-location moves to $20,000 setup and $9,500/mo. Inner Circle rates do not return.

Is there a contract?

A standard twelve-month subscription to keep the Inner Circle rate locked. The Inner Circle Commitments, which cover the case study, video testimonial, reference calls, content permission, and monthly strategy call, are documented in plain English alongside the MSA. Read them before your call at /legal/priority-partner-agreement. No legal gymnastics.

Do you replace my existing systems?

No. The platform handles the front end of hiring: sourcing, screening, engagement. Qualified candidates land in your dashboard ready for a final conversation. Whatever you use for HR, payroll, or onboarding stays exactly where it is.

What if I am not in senior care?

The platform works the same way regardless of industry. Senior healthcare is the vertical the Inner Circle is running with because that is where the hiring pain is loudest right now. If you are a leader in another industry and you think the platform fits, book a call and let us talk.

The close

Two ways this conversation ends.

You book the call, it is a fit, you sign. You become an Inner Circle member. Your rate is locked for the life of your subscription.

You book the call, it is not a fit, we move on. No pressure. No follow-up sequence. No hard sell. We tell you honestly if it is not right.

Not ready to book?

Stay in the loop on what is working in senior care hiring

Weekly newsletter for senior care operators. Tactics, real numbers, what we are seeing inside Engaged Headhunters and across the platform. One email a week. Unsubscribe in one click.

One email a week. Unsubscribe in one click. No spam, no shared data.

Apply to the Inner Circle

If this is for you, book the call. If it is not, close the tab. No hard feelings. The next senior care leaders to say yes are the ones the Inner Circle gets built with.

Apply to the Inner Circle

Questions before the call? Email help@prohirehq.com. We read every message.