Inner Circle

Inner Circle

Published pricing for senior care operators. $5,000 setup and $2,500 a month for a single location. 14-day implementation, The 24/7 Recruiter AI on all open roles, and a rate locked for life.

Run my free Hiring Leak Audit Book my Hiring Fix Call
James PembertonFounder of ProHireHQ. Senior executive search partner.

Who this is for

Senior care leaders. Home health agencies, hospice providers, assisted living, memory care, senior living, and CCRCs spending $150,000 to $400,000 a year on hiring with too much of it flowing to contingency recruiters, staffing agency premiums, and job board spend that does not produce.

If you are filling CNA, caregiver, home health aide, DON, RN, LPN, executive director, or administrator roles on a regular cadence, this fits.

Inner Circle operators work their real roles, their real cost stack, and their real hiring managers through 14 days of hands-on implementation. Not a template build, not a passive subscription. Not for you if you have no open roles, no internal owner for hiring, or you want published customer proof before you buy. There is none yet. We say that out loud.

If you are in a different vertical and you think it fits, book the Hiring Fix Call anyway. We will tell you honestly if it is the right time.

Inner Circle pricing, locked for life

Published, not hidden. Pick the path that fits your footprint.

Single location

One facility, hiring on a steady cadence.

One-time setup
$5,000
Monthly (locked for life)
$2,500/mo

$35,000 in year one.One contingency DON placement costs $17,000 to $22,000. Break even on one clinical hire.

  • Up to 3 hiring managers
  • The 24/7 Recruiter AI on your open roles
  • 250 new candidates each month
  • 500 minutes of Voice AI each month
  • Branded careers board on your logo and colors
  • Applicant tracking: jobs, candidates, and pipeline in one place
  • 14 days of focused hands-on implementation
  • Hiring Cost Audit before onboarding starts
  • Hiring Manager Training session for your team
  • Quarterly Business Review for 12 months
  • Direct support channel for 12 months
Book my Hiring Fix Call

30 minutes on video. No payment until both sides say yes.

For multi-location operators

Multi-location

2 to 5 sites under one operation.

One-time setup
$10,000
Monthly (locked for life)
$5,000/mo

$70,000 in year one.Against a 40 to 60 percent agency markup on every CNA bill rate, across every site.

  • Up to 10 hiring managers
  • Unlimited open roles
  • 1,000 new candidates each month
  • 2,000 minutes of Voice AI each month
  • Separate pipelines and reporting per location
  • Branded careers board on your logo and colors
  • Applicant tracking: jobs, candidates, and pipeline in one place
  • 14 days of focused hands-on implementation
  • Hiring Cost Audit across all facilities before onboarding
  • Hiring Manager Training session for each location
  • Quarterly Business Review for 12 months
  • Direct support channel for 12 months
Book my Hiring Fix Call

30 minutes on video. No payment until both sides say yes.

Enterprise (6 or more facilities)

Custom pricing, scoped on a consult. Built for regional operators, multi-brand groups, and PE-backed portfolios. Priced to your facility count, hiring volume, and how many separate pipelines and careers boards you need. We scope it after the call, not on it.

Book my Hiring Fix Call

30-day trial on one role: $2,500, credited toward your setup fee when you join Inner Circle after the trial. No refund promise. You own every candidate record either way. Your monthly rate is locked for life while your subscription stays continuously active.

What Inner Circle implementation includes

Rate locked for life. Single location: $5,000 setup and $2,500 a month. Multi-location: $10,000 setup and $5,000 a month. Your monthly rate never goes up while your subscription stays active. Not at year two. Not at year five.

14 days of hands-on implementation: Connect, Activate, Run. Days 1 to 3, your roles, hiring managers, careers page, and calendars are configured. Days 4 to 7, The 24/7 Recruiter AI starts sourcing, screening, and booking on your open roles. Days 8 to 14, the first searches run alongside your team until the system is producing without us in the room. Not a customer success ticket queue.

Hiring Cost Audit before you turn it on. Before implementation starts, your last 12 months of hiring spend get one hour of focused review. Contingency fees, agency markups, job board spend, time to fill. You get a one-page report that shows exactly what you have been paying and what ProHireHQ replaces. You know the ROI before the platform runs a single search.

Hiring Manager Training session. One 90-minute live session for your hiring managers inside the first two weeks. They learn how to read candidate scores, handle AI-screened candidates, and run the interview loop. Your team adopts the platform instead of working around it.

Quarterly Business Reviews for 12 months. Four 45-minute strategy calls across your first year, one per quarter. Review hiring metrics, adjust pipelines, identify new roles to automate. You are not left on your own after onboarding.

A careers board that reads as yours. Your logo, your colors, your domain, and your own Google Analytics and Meta Pixel. The roles you choose to publish appear on a careers page candidates recognize as your organization, not a vendor tool with your name on it. Drop the same job feed onto your existing site with one embed. No visitor sees a third party standing between you and the people applying.

Applicant tracking is included, not extra. Jobs, candidate records, pipeline stages, and the interview loop live in one dashboard alongside the sourcing and screening. This replaces the ATS line item rather than sitting next to it, so the seat licenses you are paying for today come out of the stack when this goes in.

The Parallel Run (optional). If you are currently paying a contingency recruiter or a staffing agency, ProHireHQ runs on the same roles they are working. At day 14, you compare results and make the call. No pressure. The numbers decide.

Direct support channel for 12 months. Email help@prohirehq.com and a person answers the same business day. No ticket queue.

First access to every new feature. Voice AI upgrades, sourcing and screening improvements, new verticals. All land in your account before anyone else sees them.

Featured as an Inner Circle member. Your logo, your story, your results, used in how ProHireHQ gets sold to the next hundred customers.

What you commit to in return

Inner Circle rates come with real asks. If you are not willing to do these, this is not the right offer for you, and we would rather say so now.

A published case study. After 90 days, the numbers get documented together. Time to fill, cost per hire, candidates in pipeline. Your logo, your quote, your name on the page.

A short video testimonial. Fifteen minutes of your time, recorded in the first 90 days. Production is handled for you.

Reference calls with new prospects. Up to two calls per quarter for senior care leaders evaluating the platform. The ask only comes when the fit is right.

Permission to name you in content. LinkedIn posts, newsletter issues, conference talks, launch PR. You get featured as a proof point.

A monthly 30-minute strategy call with the team. This is how your implementation stays sharp. Your input also shapes the roadmap.

This is reciprocal. You get Inner Circle pricing and direct strategic access. ProHireHQ gets case studies and references that build the next hundred customers on the platform. Nobody is doing charity here.

Book my Hiring Fix Call

30 minutes. Bring your open roles and your Hiring Leak Audit. We put a per-day cost on each open role, show The 24/7 Recruiter AI on your actual roles, and walk this price sheet. If it is not a fit, we say so and we do not follow up.

Prefer to talk now?(757) 798-7978You will reach our Voice AI. That is the system. It answers your questions and books your call in under a minute.

Questions people ask

How fast does this actually fill a role?

The system is built to start sourcing the day a role is configured and to make first contact in under 5 minutes. How fast a role closes is up to your offer, your market, and your interview process. We do not publish a days-to-fill number, because we do not have customers behind one yet.

Why a setup fee and a monthly fee?

The setup fee covers 14 days of hands-on work and the Hiring Cost Audit before day 1. It is not a deposit. The monthly fee covers The 24/7 Recruiter AI running every day on every open role, plus the applicant tracking and careers page. $2,500 a month is less than one week of one contingency placement fee.

What does rate locked for life mean?

The monthly rate on your order form never goes up while your subscription stays continuously active. Not at renewal, not at year five. Cancel and come back later, and the rate in force at that time applies.

Is there a contract?

An initial term set on your order form, then month to month at the locked rate. The Inner Circle Commitments, which cover the case study, video testimonial, reference calls, content permission, and monthly strategy call, are documented in plain English alongside the MSA. Read them before your call at /legal/inner-circle-commitments. No legal gymnastics.

Do you replace my existing systems?

No. The platform handles the front end of hiring: sourcing, screening, engagement. Qualified candidates land in your dashboard ready for a final conversation. Whatever you use for HR, payroll, or onboarding stays exactly where it is.

What if I am not in senior care?

The platform works the same way regardless of industry. Senior care is the vertical Inner Circle is built for because that is where the hiring pain is loudest right now. If you are a leader in another industry and you think the platform fits, book the Hiring Fix Call and let us talk.

The close

Two ways this conversation ends.

You run the audit, book the call, it is a fit, you sign. You become an Inner Circle operator. Your rate is locked for life.

You book the call, it is not a fit, we move on. No pressure. No follow-up sequence. No hard sell. We tell you honestly if it is not right.

Not ready to book?

Stay in the loop on what is working in senior care hiring

Weekly newsletter for senior care operators. Tactics, real numbers, what we are seeing inside Engaged Headhunters and across the platform. One email a week. Unsubscribe in one click.

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Start with the Hiring Leak Audit

Six questions. A written read on where your hiring is leaking and what each open role costs per day. Then we walk it together on the Hiring Fix Call. If it is not for you, close the tab. No hard feelings.

Run my free Hiring Leak Audit

Questions before the call? Email help@prohirehq.com. We read every message.